Executive Recruitment 2027

 It is the expectation that members of the Executive Board be engaged and actively participate in the operation of the business of the Guild. 

If an Executive Board member is unable to fulfill their duties for their term, the Executive Board will appoint a Guild member to fill the remainder of the term. 

•  Arrange, schedule, and facilitate monthly meetings, Sew Ins, and Executive Board
  meetings.
• Oversee the smooth running of the Guild and ensure the Guild’s By-Laws, Objectives,
  and Guiding Principles are being followed.
• Prepare and post the agenda for monthly meetings and Executive Board meetings.
• Attend the majority of monthly Guild meetings, Sew Ins, Executive Board meetings, and
  Guild events.
• As part of the Executive Board, actively participate in leadership and decision making on
  topics such as annual planning, program, workshops, challenges, budgeting, and
  membership.
• Take suggestions from all members under advisement and work with individuals as
  needed.
• With the approval of the Executive Board, appoint a Chair for the Guild Committees.
• Perform other duties as required, as official spokesperson for the Guild.
• Sign all contracts on behalf of the Guild.
• Submit all paperwork related to, but not limited to: Modern Quilt Guild, meeting venue
  bookings, Registry of Joint Stock Companies, and Canadian Quilters’ Association.
  MMQG Process Guide Page 7 of 23 January 2026
• Serve as co‐signer with the Treasurer and Vice President on the Guild bank account. 

•  Perform the duties of the President if needed, including running the monthly meeting.
• Attend the majority of monthly Guild meetings, Sew Ins, Executive Board meetings, and
  Guild events.
• As part of the Executive Board, actively participate in leadership and decision making on
  topics such as annual planning, program, workshops, challenges, budgeting, and
  membership.
• Approve and manage Guild memberships and oversee the Guild membership roster and
  Guild attendance records.
• Maintain membership records including new membership forms and membership
  directory and admit and remove members to/from the Guild members’ only Facebook
  group.
• Prepare communication with the membership, such as monthly updates including
  events and Guild business.
• Serve as the liaison between the Retreat Committee and the Executive Board.
• Serve as co‐signer with the Treasurer and President on the Guild bank account 

•  Keep meeting notes of the monthly meetings and Executive Board meetings. Arrange for
  a substitute if unable to attend a meeting.
• Keep minutes of the Annual General Meeting.
• Post the meeting notes and minutes to the MMQG Members Only Facebook group and
  request the Social Media Coordinator to post on the Guild website in the members’ only
  section.
• Attend the majority of monthly Guild meetings, Sew Ins, Executive Board meetings, and
  Guild events.
• As part of the Executive Board, actively participate in leadership and decision making on
  topics such as annual planning, program, workshops, challenges, budgeting, and
  membership.
• Correspond as necessary with organizations who have dealings with the Guild.
• Maintain Guild documents such as agendas, minutes, attendance sheets, etc.
• Maintain a motion book.
   

•  Maintain bookkeeping records of all funds.
• Disburse funds as authorized.
• Maintain the Guild bank accounts and any/all bank cards, which includes downloading
  and saving monthly bank statements.
• Maintain the Guild Square reader and Square account.
• Supervise the selling of tickets and raffles for guild fundraising purposes.
• Serve as co‐signer with the President and Vice President on the Guild bank account.
• Provide a financial statement to the Executive Board for all meetings, such statement to
  show all revenue and expenses.
• Provide a financial update to the membership at monthly meetings and/or via the
  members’ e-mail newsletter.
• Provide a financial report for the previous fiscal year at the Annual General Meeting.
• Attend the majority of monthly Guild meetings, Sew Ins, Executive Board meetings, and
  Guild events.
• As part of the Executive Board, actively participate in leadership and decision making on
  topics such as annual planning, program, workshops, challenges, budgeting, and
  membership.
• Serve as the liaison between the Quilt Show Committee and the Executive Board
• File all required official paperwork in a timely manner as applicable. 

•   Maintain all social media platforms, including the Guild website, Facebook page and
  group, and Instagram.
• Maintain a list of all social media account names and passwords and provide a copy to
  the President.
• Create social media content about upcoming Guild meetings and events.
• Capture photographs at Guild meetings and events and post to social media platforms.
  Arrange for a substitute photographer if unable to attend a meeting or event.
• Make suggestions regarding social media functions.
• Ensure domain and website renewals are submitted.
• Accept membership application if submitted through any of the Guild’s social media
  tools and forward to the Vice President.
• Attend the majority of monthly Guild meetings, Sew Ins, Executive Board meetings, and
  Guild events.
• As part of the Executive Board, actively participate in leadership and decision making on
  topics such as annual planning, program, workshops, challenges, budgeting, and
  membership. 

• Coordinate annual community giving projects and promote philanthropy for the Guild.
• Provide instruction and encouragement to members to fulfill community giving projects.
• Facilitate the selection of local organizations (every two years) as the recipient of the
  Guild’s community giving efforts.
• Utilize e-mail and social media to keep members aware of community giving projects.
• Facilitate the donation of the community giving projects to the local organization.
• Attend the majority of monthly Guild meetings, Sew Ins, Executive Board meetings, and
  Guild events.
• As part of the Executive Board, actively participate in leadership and decision making on
  topics such as annual planning, program, workshops, challenges, budgeting, and
  membership. 

• Consult with the membership and the Executive Board to create a list of topics or
  instructors for workshops.
• Recruit members or external instructors for workshops with a focus on modern quilting.
• Arrange venues for workshops.
• Create a budget for each workshop so that it operates on a cost-recovery basis and set
  a workshop fee based on the budget.
• Communicate workshop information to the membership and facilitate workshop
  registration.
• Attend the majority of monthly Guild meetings, Sew Ins, Executive Board meetings, and
  Guild events.
• As part of the Executive Board, actively participate in leadership and decision making on
  topics such as annual planning, program, workshops, challenges, budgeting, and
  membership.

•  Consult with the membership and the Executive Board to create a list of swaps and
  challenges.
• Oversee and coordinate all swaps and challenges. Arrange for a substitute if unable to
  attend a meeting.
• Utilize e-mail and social media resources to keep members informed of swaps and
  challenges
• Attend the majority of monthly Guild meetings, Sew Ins, Executive Board meetings, and
  Guild events.
• As part of the Executive Board, actively participate in leadership and decision making on
  topics such as annual planning, program, workshops, challenges, budgeting, and
  membership.